Special Projects Assistant
Responsibilities
Executive Assistant Duties
- Act as the point of contact between the executives and internal or external partners
- Organize meetings and coordinate schedules of stakeholders in multiple time zones
- Handle correspondence on behalf of executive team
- Take dictation and minutes and write them up subsequently for review
- Maintain the current filing and database system, and look for ways to improve current systems to maximize efficiency
- Document and follow up on important actions and decisions from meetings
- Act as point of contact for Country Partners to receive assistance from executive team
- Provide administrative support as needed
Project Coordination Duties
- Maintain and monitor project plans and schedules
- Organize, attend and participate in stakeholder meetings
- Prepare necessary presentation materials for meetings
- Ensure project and event deadlines are met
- Undertake project tasks as required
- Develop project strategies
- Ensure that Boma materials adhere to frameworks and all documentation is maintained appropriately for each project
- Produce reports and presentations and contributing to research on an ad-hoc basis
- Work collaboratively with Boma’s decentralized global network to coordinate, implement and scale world-class impact summits, and digital and in-person training programs.
- Liaise and maintain relationships with key stakeholders, including Boma Circles, investors, Country Partners, and global Brain Trust
- List Boma events and trainings on website
As the role develops, you may be required to take on additional responsibilities such as:
- Social media management and editorial responsibilities to amplify the work of Boma Country Partners
- Website management and maintenance
- Tech logistics for Boma’s virtual events
- Management of Boma Community and all Boma Circles correspondence
Qualifications / Skills
- A background as an Executive Assistant and/or event/project planning and coordination
- Hands-on experience with managing and maintaining relationships with multiple stakeholders (non-profit, business, government, etc.) and diverse teams from varying countries and communities
- Strong written and verbal communication skills
- Incredibly organized and detail-oriented
- Ability to multitask and prioritise tasks
- Ability to work effectively both independently and as part of a remote team
- Competency in Google Suite (creating presentations, google sheets reports, and filing systems on G-drive)
- Competency in other digital tools such as Zoom, Zampier, Hootsuite, MailChimp, Slack & Eventbrite
- Experience in website maintenance and social media management is an asset
How to apply
Email [email protected] with CV and cover letter (max one-page) as soon as possible.